Malton and Norton Business in Action Constitution, Malton and Norton- Business in Action

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Section:Malton and Norton Business in Action Constitution, Malton and Norton- Business in Action

CONSTITUTION OF THE BUSINESS IN ACTION GROUP adopted on 12 March 2008- amended 3 March 2009

1.0 NAME

1.1 The group shall be known as Malton and Norton Business in Action (BIA).
1.2 The group is a separate division of Business in Action Ltd.

2.0 OBJECTIVES

2.1 To gain active support and involvement of local businesses, so that BIA can represent their interests and concerns.
2.2 To promote improvements to the Malton and Norton Area particularly in terms of infrastructure (road access, parking, etc.) thus providing a better environment for business operations and protecting the safety and security of everyone working in the said area.
2.3 To act as a focus for lobbying and discussion with the Town and District Councils, Business Link, TEC, Government Offices, Police and other bodies thus enabling a provision for practical and financial advice and security for business improvements.
2.4 To create a 'network' involving all businesses, thus facilitating skill exchange, training, business opportunities, networking, website and the sharing of information relevant to local businesses and their problems.
2.5 To encourage good relations between local businesses, the local community and to help reduce the cost of crime.
2.6 To encourage and support investment in the area. To help generate new jobs and prosperity and to generally raise the profile of Malton and Norton.
2.7 To promote (be strong ambassadors) and support businesses in the area.

3.0 MEMBERSHIP

3.1 Full membership is open to businesses in the Malton and Norton Area who submit a completed application form and subscription.
3.2 Manager Membership is open to businesses in the Malton and Norton Area who are branches of regional or National firms and who submit a completed application form and subscription.
3.3 Honorary Membership may be granted by the committee at their discretion.
3.2 Manager Membership is open to businesses in the Malton and Norton Area who are branches of regional or national firms and who submit a completed application form and subscription.
3.3 Honorary membership may be granted by the committee at their discretion.
3.4 Those who cannot or choose not to join BIA but wish to assist it in its work, may apply to become a "Friend of Malton and Norton Business in Action" (FRIEND).
3.5 Membership application forms are available from BIA's Secretary and on the group website at www.maltonandnorton.co.uk.

4.0 SUBSCRIPTION

4.1 Subscriptions are payable on 1st April each year and will be fixed at the AGM. For 2008 the subscription is £40.
4.2 Manager Membership is £1 p.a. payable on 1st April each year. Manager Membership is £1 p.a. payable on 1 April each year.
4.3 Friend of BIA – no subscription payable.

5.0 RIGHTS AND DUTIES OF MEMBERS

5.1 Each Full or Manager Member acting by a single representative has one vote on any motion or resolution put to any meeting of BIA.
5.2 Full and Manager Members are eligible for election as officers or ordinary members of the Committee.
5.3 Full and Manager Members will have an entry in the current BIA Website.
5.4 All FRIENDs are entitled to attend all open and member meetings of BIA.
5.5 A FRIEND will not have a vote at any meeting.
5.6 FRIENDs will not qualify for free publicity on the BIA website or an entry in BIA Website.
5.7 FRIENDs will receive regular updates on current issues.

6.0 COMMITTEE

6.1 BIA shall be directed by a Committee, which shall, subject to these rules, have powers to conduct all such affairs of the BIA as are not required to be conducted by an Annual General Meeting.
6.2 The Committee will have a minimum of 5 and a maximum of 10 members, and its officers will be Chairman, Deputy Chairman, Treasurer, and Secretary.
6.3 The Committee members will be individuals, rather than the business, nominated by a Full or Manager Member.
6.4 In the event of an unforeseen vacancy arising in the duration of the Committee, the Committee may co-opt a Full or Manager or Manager Member to fill the casual vacancy.
6.5 The Committee may appoint sub-Committees with such terms of reference as they may consider appropriate.
6.6 The Committee may appoint a Press and PR Officer who need not be a Full or Manager Member
6.7 Nominations for Committee places must reach the Secretary prior to the start of an AGM

7.0 MEETINGS

7.1 Committee meetings
7.1.1 The people eligible to attend meetings are Committee members and officers.
7.1.2 Committee Meetings will be convened as determined by the Secretary and Chairman as needed at their discretion.
7.1.3 In the absence of the chairman and the deputy chairman, those present will elect a chairman.
7.1.4 Committee members cannot vote by proxy at Committee meetings.
7.1.5 All resolutions at Committee meetings will be by majority vote by show of hands unless ballot is requested and approved by the Committee, in which event, a secret ballot will be held. In the event of a ballot, the Officers will ensure the voting and counting is conducted correctly and impartially.
7.1.6 Quorum. No Committee can make resolutions unless there is a minimum of 5 of the Committee present.
7.1.7 The chairperson will have a second and casting vote.
7.2 Members Meetings
7.2.1 The people eligible to attend meetings are all Full members, Manager Members and FRIENDs
7.2.2 In the absence of the chairman and the deputy chairman, those present will elect a chairman.
7.2.3 Member’s Meetings will be convened if 51% of the Members of BIA give notice to the Secretary, in writing, requesting a meeting, provided the purpose of the meeting is clearly stated and it is considered by the Committee that such purpose conforms to the objectives of BIA.
7.2.4 Quorum. No Member’s Meeting can make resolutions unless there is a minimum of 10 Full and Manager Members present.
7.2.5 The chairperson will have a second and casting vote.
7.3 Open Meetings
7.3.1 The people eligible to attend meetings are representative of any business in the Malton and Norton Area.
7.3.2 Open Meetings will be arranged by the Committee as and when they deem appropriate – normally monthly.
7.3.3 In the absence of the chairman or the deputy chairman, those present will elect a chairman.
7.3.4 Quorum. No Open Meeting can make resolutions unless there is a minimum of 5 of the Committee present. The committee members present can refer such resolution for ratification at a Committee meeting
7.3.5 The chairperson will have a second and casting vote.
7.4 Minutes
7.4.1 The Chairman of any meeting will ensure that minutes are taken of all meetings, and copies of such minutes will be made available at the next meeting. Minutes will be published on the BIA website as soon as possible after the meeting...
7.4.2 A paper copy will be sent out to a member on request.
7.4.3 Notice of all meetings will be circulated by email 7 days prior to each meeting.
7.5 Annual General Meeting (AGM) – a members’ meeting
7.5.1 An AGM will be held within 16 weeks of the end of the financial year or at the Secretary or Chairman's discretion. The AGM will be open to all Full and Manager Members and FRIENDs, will include a report from each of the Officers, and will be the occasion for the election or re-election of all the officers and members of the Committee.
7.5.2 The accounts for the group for the year ended 31 December previous will be submitted for approval by the members.
7.5.3 Nominations for committee must be received by BIA Secretary before the start of the AGM.
7.5.4 All Committee members will stand down and be eligible for re-election.
7.5.4.1 If the number of nominations for committee is the same as or less than the maximum (see 6.2) then the nominees will be deemed elected.
7.5.4.2 If the number of nominations for committee is greater than the maximum (see 6.2) then there will be an election.
7.5.5 The officers shall be elected from members of the Committee elected as para 7.5 and shall hold office until the end of the next AGM.
7.5.6 A member may vote in person or by proxy at the AGM.
7.5.7 The rate of subscription for the next year will be set by a resolution at the AGM

8.0 ACCOUNTS

8.1 The Treasurer will ensure that proper accounting records are maintained, and that annual accounts for the group are made up to 31st December each year and presented to a meeting of the Committee within the first three months of the ensuing year. The books will be opened to inspection at the AGMs.
8.2 The bank account for the group will be held in the name of Business in Action Ltd.

9.0 AMENDMENT TO THE CONSTITUTION

9.1 This constitution may be amended at any AGM by a 75% (Seventy Five per cent) majority vote of members present and voting by proxy.

10.0 WINDING UP

10.1 In the event of the winding up of the group, the assets of the group will be donated following a resolution of the Full and Manager Members to an organisation with similar objectives to those set out in Paragraph 2 above or failing agreement to Malton and Norton Town Councils in equal shares.

This constitution (as amended from that dated 12 March 2008was) was adopted by the members of Business in Action at a meeting held at Theat The Old Lodge, Malton on 12 March 2008 4 March 2009



Author:Business in Action Group
Date:15/03/2008